Add attachments

This guide shows you how to mail merge with attachments in Mailmeteor.

Mailmeteor lets you mail merge with attachments in Gmail. It's possible to attach files, like pictures or PDF to each of your emails sent easily.

Adding attachments is a premium feature. To add attachments, you need first to upgrade on our paid plans or apply to our Education Program.

How to add attachments files in Mailmeteor?

To mail merge with attachments, create a new template and click on the attachment icon as shown below:

Add attachments to your emails

You can then drag and drop one or multiple files as well as browsing your local files by clicking on the "Choose files" button. The files are shortly uploaded right after.

With this method, you will attach the same files to all emails sent with this template. This means that all of your recipients will receive the same files. If you want to send individual files to each recipient, see the section below.

How to add personalized attachments?

Sending a mail merge with personalized attachments is a powerful solution that lets you for example send invoices to your customers or payslips to your employees.

To automate this recurrent task, here's what you need to do:

  1. Upload your file to a Google Drive folder

  2. Select the file and right-click on it

  3. Click Share or Share Share and then Get link.

  4. Under “Get Link,” click Change to anyone with link (or restrict to specific emails)

  5. Copy the link and paste it into your spreadsheet under a column where you will put all personalized attachments. The column should be named "Attachment" or "Attachments"

  6. Repeat the steps for each of your recipient

Once your spreadsheet is filled, open Mailmeteor, select your template or create a new one, then click "Send emails". Mailmeteor will pull out each file and attach it to the relevant email - exactly as for personalized variables.

If you are not familiar with Google Drive, look at this in-depth tutorial on how to send a mail merge with personalized attachments (with screenshots).

Mailmeteor recommends that you upload your files on Google Drive - for ease of use. But you can use other tools, such as Dropbox or Amazon S3, as well as your own servers.

To make sure Mailmeteor can attach your personalized attachments, just make sure your file is publicly accessible on the web.

Going deeper

  • You can add up to 10 attachments per email (including both personalized as well as non-personalized attachments).

  • To send multiple attachments, create multiple columns named "Attachment1", "Attachment2", etc. Each column should start with "Attachment".

  • Each attachment should be 5MB in size. If you want to send larger attachments, see the section below.

  • In total, all your attachments should be 5MB in size. If you want to send larger attachments, see the section below.

Live tutorial

Here's a demo spreadsheet that shows how to mail merge with personalized attachments. It the same spreadsheet used by this in-depth tutorial about sending individual attachments in Gmail.

Open the sheet and you will notice it contains a column named "Attachment". Now open Mailmeteor and send your campaign, each recipient will receive the file linked in the column "Attachment".

How to add large attachments (>5 MB) in Mailmeteor

Either you add personalized attachments or non-personalized ones to your emails, Mailmeteor allows only small files (up to 5MB) to be sent the overall deliverability of your campaign.

To attach larger files in your email, we recommend to add a Google Drive link in your template. Here's how to do it:

  1. Upload your file to your Google Drive

  2. Select file and right-click on it

  3. Click Share or Share Share and then Get link.

  4. Under “Get Link,” click Change to anyone with link (or restrict to specific emails)

  5. Copy the link that Google Drive will give you

  6. Now open a template in Mailmeteor (or create a new template)

  7. Paste the link in your template

This will add a link into your emails that your recipients can click on to download the file. You can even create an anchor, such as "Click here to download the file".

In Gmail, Google Drive links also appear as an attachment in your recipient"s inbox. So it's totally transparent for your recipient.

Video tutorial

If you prefer watching a video, here's a tutorial on attaching files to your mail merge in Mailmeteor:

Happy watching!