Mailmeteor tutorial

Follow these simple steps to send emails with Mailmeteor.
Mailmeteor is a the #1 emailing platform for Gmail, offering two easy ways to send emails: through its online platform or a Google Sheets add-on. In this tutorial, we will explore both methods and provide step-by-step guide to help you get the most out of Mailmeteor:
Let's get started!

1. Getting started with Mailmeteor

You're going to learn how to use Mailmeteor.
We designed it as the simplest yet most powerful email platform.
Getting started with Mailmeteor
With just a few clicks, you can easily send your first email campaign. Here's how:

1) Log into Mailmeteor

The first step to using Mailmeteor is to log in to your account.
All you need is a Google account, there is no password needed.

2) Create a new campaign

Then, you're going to create your first email campaign. To do so, head over to the Campaigns section. You can access Campaigns from the left sidebar. Create a new campaign by clicking on the "New Campaign" button.
Mailmeteor's Campaigns

3) Add contacts

After creating your campaign, you'll need to add contacts to your recipient list. You can do this by importing a CSV file, importing contacts from a Google Sheets spreadsheet, using a contact list, or manually adding email addresses one by one.
Add recipients

4) Compose your email

Once your contacts are added, you can begin composing your email. You can use the built-in email editor to create a new message, or you can import an existing email template.
You can personalize everything in your email, including the subject line and email content. Learn how to personalize your emails to get even better email results.

5) Choose options

After composing your email, you can choose from a range of options to customize your campaign. You can select whether to send the emails immediately or schedule them for a later date, boost your email deliverability using Autopilot, set a custom reply-to address, or track emails in real time.

6) Preview emails & send!

Finally, you can preview your emails to make sure they look as expected and make any necessary changes. Once you're satisfied with the campaign, you can click the "Send" button to send your emails to all the recipients on your list. Mailmeteor will then track the delivery and performance of your campaign, providing you with detailed metrics and insights.
Mailmeteor's campaign sent!

2. Mailmeteor's Google Sheets extension

Mailmeteor is also available as a Google add-on that you can use inside Google Sheets.
With Mailmeteor for Google Sheets, you can easily send emails from your Google spreadsheets using Gmail.
To get started, make sure that you have installed Mailmeteor. Once installed, let's see how to send emails with Mailmeteor inside Google Sheets in just a few steps:

1) Add contacts in Google Sheets

Once Mailmeteor is installed, create a spreadsheet in Google Sheets.
This spreadsheet will be the place where you store your contact list. You will also be able to track your campaign metrics from there. It's possible to start from a new spreadsheet or use one that you already have.
Let's see how to create a mailing list like this one:

2) Add names to your columns

Name your columns by adding text on the first row of your spreadsheet.
Each column represents a piece of information about your contacts. In this simple example, we have added 4 columns: firstname, email, company, postscriptum.
The data in these columns can then be used as personalized variables in your email. It means that you can write your email once and it will automatically transform to a personal copy that is unique to each of your recipient.
You can add as many columns as you want and pick any column header name you want. The only thing that matters is that you make sure these headers are placed on the first row. The 1st row (number 1) shouldn't be empty otherwise your mail merge won't work.

3) Fill your spreadsheet with your contacts info

Fill your spreadsheet with all the information needed. Ensure all emails cells are filled with valid emails addresses.
Add your contacts information to the spreadsheet
It's possible to import an existing contact list (Excel file or CSV) by going selecting File > Import in the menu bar.
Apart from the email column, you can leave some cells blank, that's fine! In the example above, some recipients will get a Post Scriptum whereas others won't receive one.

4) Open Mailmeteor

Once your contact list is ready, open Mailmeteor.
In the menu at the top, go to Extensions > Mailmeteor > Open Mailmeteor
Open Mailmeteor add-on for Google Sheets

5) Create a new email template

Now that your contact list is ready, you have to create the email template that will serve as the basis for the mail merge sent with Mailmeteor.
In Mailmeteor and click on "Create a new template".
Create a new template in Mailmeteor

6) Compose your email

The Mailmeteor editor works exactly the same as Gmail. You can apply formatting, insert links, make lists and so on. Compose your email like you would do in Gmail or copy paste it directly inside the editor. Add a subject line and content for your email. Format it the way you want.
Compose your email in Mailmeteor
In case you'd like to add your signature, you just have to paste it at the bottom of each of your template. If your signature contains images, make sure to read our guide on how to insert images. Test your email before sending the campaign to make sure everything looks good!
Going further
You can design your template the way you want:

7) Personalize your emails

Mailmeteor will pull the information from your spreadsheet using personalized variables (also named personalized tags).
You can insert personalized variables easily by using the "Insert variables" dropdown menu. That's why we named the column previously in step 2. Alternatively, you can type your variables as follows: {{ firstname }} (that is the name of the column inside double curly brackets)
Personalize your emails by inserting variables
You can personalize every part of the email, from subject to content. The only limit is your imagination! Each personalized tags in emails will be replaced by your spreadsheet data on sending. Like magic.
When everything looks nice, click on "Save template" at the bottom right of the window.
The personalized tags have to match exactly the headers of your spreadsheet, including upper/lower cases. If there's a mismatch, the variable will be left blank inside the final email copy.

8) Pick a sender name

Back in the main menu, fill the "Sender name" field with your name. This will be the name that your recipients will see when they will receive your email.
Pick a sender name
Going further
It's possible to send emails from another email account that you own. For example, if you have an Outlook account that you want to send emails from, you can use the Alias feature.

9) Preview emails

To preview your emails, click on "Preview emails".
Mailmeteor lets you preview emails for each recipient before actually sending them. The preview helps you ensure everything is in order. No need to worry about mail merge issues anymore!
Previewing emails in Mailmeteor
As you can see, variables are replaced by the correct information from the spreadsheet
If your personalized variables don't work properly, it means the corresponding cell in your spreadsheet is blank or malformatted. Have a look at our dedicated article to troubleshoot any issues you may have with variables.

10) Send emails

Ready to take off? 🚀
Click on "Send emails" to launch your campaign.
Sending may takes from a few seconds to several minutes depending on your spreadsheet size. We recommend you to send emails progressively using our Autopilot feature or by Scheduling your campaign. Once the emails will be sent, you can track emails in real-time with the tracking report to know who opened or clicked your emails for example.
Check your campaign progress from the Mailmeteor Dashboard. In case you need to cancel your campaign, you can do that from your Dashboard too.
Sending your emails

Welcome aboard Mailmeteor 🌠

You're now all set to send email campaigns with Mailmeteor. Congratulations!

Going further with Mailmeteor

Avoid spam & get better email results

Following sending guidelines is crucial to protect your email account's reputation and ensure the success of your email campaigns. When sending large email campaigns, it's easy to accidentally trigger spam filters or receive a high number of complaints or unsubscribes from your recipients, which can negatively impact your account's reputation and deliverability in the long run.
By taking the time to read and follow the sending guidelines provided by Mailmeteor, you can learn how to properly structure your emails, avoid common spam triggers, and ensure that your emails are being sent to engaged and interested recipients. This can not only improve your account's reputation but also increase the chances of your emails being delivered and opened by your intended audience.

Become a Pro at emailing

Mailmeteor offers a lot of advanced features. To browse all the possibilities offered by Mailmeteor, visit the section below.
You'll learn how to:

Discover Mailmeteor's hidden features

There are many things you can do with Mailmeteor. Yet, there are some features that we found out only a small portion of our users know about:

Upgrade Mailmeteor: to infinity and beyond!

With Mailmeteor paid plans, you can unlock higher sending capacity, allowing you to send more emails on a daily basis.
In addition to increased sending capacity, Mailmeteor's upgraded version also comes with advanced features such as follow-ups and sequences, advanced email tracking including bounces and replies, autopilot, scheduling, personalized attachments, and more.
If you want to learn more about the benefits of our paid plans, read our article about Upgrading to Mailmeteor.